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Executive Secretary Senior

Company: System One
Location: Union
Posted on: April 8, 2021

Job Description:

Executive Secretary Senior

Rate: $27.00/hourly Hours: Monday - Friday 8am - 4pm OR 9am-5pm (with 1 hour lunch) Duration: through 11/05/21 (possible extension)

Duties and Responsibilities:

  • Provides clerical and secretarial support to the Executive Director/Assistant Vice President and unit management by organizing, coordinating, and supervising daily office operations and develops effective work methods.
  • Coordinates the administration of programs, projects, and/or processes.
  • Provides routine and non-routine information and explanations to students, staff, faculty and visitors.
  • Creates informational materials; provides general unit supporting research, analysis and proposal data; prepares, processes and controls records, statistics, reports and documents; and performs fiscal support functions, including serving as the Division liaison to University budget managers.
  • Prepares and oversees budgets and expenditure reports.
  • Schedules appointments and arranges and coordinates design and logistics for events and meetings.
  • Provides general information to those requesting it including division personnel, local representatives and all other constituents including the general public in accordance with established office policy and procedures.
  • Follows all State and Federal regulations in the course of official duties; follows all University policies and procedures.
  • Maintains a schedule of appointments and the daily engagement calendar for the office.
  • Makes arrangements for speaking engagements, travel arrangements and meetings as necessary by office supervisors.
  • Reviews, sorts, and routes incoming correspondence while maintaining confidentiality and following office policies and procedures.
  • Prepares correspondence, reports and recommendation of a confidential nature.
  • Maintains mailing lists and makes required revisions as necessary by the office.
  • Supports and assists in office programming activities and other related work as required.
  • Attends University meetings, workshops and events as needed.
  • Performs other duties as assigned. Qualifications:
    • 2 -3 years administrative experience reporting to executive level professionals.
    • Excellent communication skills.
    • Highly organized and able to work with multiple levels of professionals.
    • Advanced skills in MS Office tools.
    • Knowledge and understanding of State and Federal regulations.
    • Able to manage executive calendars.
    • Bachelor's degree required.

Keywords: System One, Union , Executive Secretary Senior, Administration, Clerical , Union, New Jersey

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