Executive/Personal Assistant
Company: Beacon Hill
Location: New York City
Posted on: July 7, 2025
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Job Description:
Our client, an architecture firm located in Nomad, Manhattan, is
seeking a Temp to Perm Executive/Personal Assistant to support
their Founding Principal. This role requires a resilient,
adaptable, and highly resourceful person capable of managing
diverse tasks in a fast-paced environment with utmost
confidentiality and discretion. The schedule will be 5 days/week in
office from 9am to 6pm but requires a 24/7 mentality.
Responsibilities: Sort and prioritize a high volume of incoming
emails and respond or forward messages as necessary. Identify
critical and time-sensitive emails and bring them to the
principal's attention promptly via text or call. Draft and edit
professional and effective email responses on behalf of the
principal, maintaining her style and tone. Monitor and track email
follow-up actions, ensuring that commitments are fulfilled, and
deadlines are met. Outlook Calendar Management - Efficiently manage
and prioritize the principal's schedule, meetings, appointments,
and travel arrangements. Keep track of all Board commitments and
maintain the calendar. Keep track of all appropriate industry
events and maintain the calendar. Have a thorough understanding of
worldwide time zone differences and the ability to convert and
apply them accurately when coordinating global meetings. Arrange
and allow travel time to get to and from meetings. Anticipate
potential issues and coordinate with the principal to implement
solutions to avoid disruptions. Additional responsibilities:
Process, sort, and route incoming and outgoing personal mail from
home and office. Serve as the principal point of contact for
internal and external correspondences, maintaining professionalism
and diplomacy in all interactions. Screen incoming calls, providing
timely responses or forwarding as necessary. Draft, proofread, and
edit documents, including memos, letters, and other correspondence.
Handle confidential and sensitive information with the highest
level of discretion. Reading the media emails received through the
company website inquires. Conduct research and gather information
on various topics as requested. Stay up on industry trends, news,
and relevant information to provide valuable insights and support
the principal. Track business expenditures to ensure proper billing
- itemize, code, and upload. Track and log the principal's
timesheets on a daily basis. Manage and prioritize principal
personal incoming tasks and requests, ensuring timely completion
and follow-up. Qualifications: Bachelor's degree in business,
communications, or related field preferred. Proven experience as a
Personal Assistant or similar role supporting a principal.
Preferably in the architectural or design industry. Proficient in
Microsoft Office: Outlook, Word, Excel, PowerPoint, Adobe Acrobat,
and social media platforms. Strong organizational skills and
ability to prioritize multiple tasks seamlessly with a strong
attention to detail. Excellent communication and interpersonal
skills, and the ability to build relationships with diverse
individuals. Proactive, independent, efficient, and easily
motivated, willing to learn and advance skills as required.
Compensation: 90-100K base salary DOE Beacon Hill is an equal
opportunity employer and individuals with disabilities and/or
protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be
considered for employment in accordance with the Los Angeles County
Fair Chance Ordinance for Employers and the California Fair Chance
Act. If you would like to complete our voluntary
self-identification form, please click here or copy and paste the
following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form
is voluntary and will not affect your opportunity for employment,
or the terms or conditions of your employment. This form will be
used for reporting purposes only and will be kept separate from all
other records. Company Profile: Founded by industry leaders to set
a new standard in search, career placement and flexible staffing,
we deliver coordinated staffing solutions with unparalleled
service, a commitment to project completion and success and a
passion for innovation, creativity and continuous improvement. Our
niche brands offer a complete suite of staffing services to
emerging growth companies and the Fortune 500 across market
sectors, career specialties/disciplines and industries. Over time,
office locations, specialty practice areas and service offerings
will be added to address ever changing constituent needs. Learn
more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill
Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by
visiting www.bhsg.com . Benefits Information: Beacon Hill offers a
robust benefit package including, but not limited to, medical,
dental, vision, and federal and state leave programs as required by
applicable agency regulations to those that meet eligibility. Upon
successfully being hired, details will be provided related to our
benefit offerings. We look forward to working with you. Beacon
Hill. Employing the Future (TM)
Keywords: Beacon Hill, Union , Executive/Personal Assistant, Administration, Clerical , New York City, New Jersey