Admission Coordinator - New Patients
Company: Kaleidoscope ABA Therapy Services
Location: Bryn Mawr
Posted on: February 16, 2026
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Job Description:
Job Description Job Description Location: Bryn Mawr, PA 19010
Date Posted: 01/31/2026 Category: Administrative Education: HS
Graduate/GED Title: New Patient Admissions Coordinator Location:
Bryn Mawr, PA Join our established - and growing - organization as
Kaleidoscope ABA looks for its newest addition to the team. The New
Patient Admissions Coordinator position is an integral part in
Kaleidoscope ABA's mission to deliver therapeutic services to
children with autism. We are looking for a compassionate and
detail-oriented Admissions Coordinator to guide clients through our
intake process, ensuring a smooth and supportive experience from
start to finish. In this role, you will educate clients about our
services, verify insurance, gather required documents, and submit
authorizations. The ideal Admissions Coordinator candidate thrives
on building rapport, demonstrating integrity, empathy, and
expertise in insurance regulations. Strong time management and
meticulous attention to detail are essential, as you will play a
crucial role in setting the foundation for successful client care.
What you will do: >· Assist families in securing services by
verifying insurance benefits, gathering intake documentation, and
submitting authorizations. >· Function as a liaison between
staff and families, ensuring paperwork is current and
authorizations are renewed on time. >· Provide excellent
customer service, helping clients navigate the process with
confidence and clarity. >· Maintain compliance with insurance
requirements, ensuring accurate submissions and renewals. >·
Communicate effectively with clients, staff, and insurance
companies ensure optimum services. >· Offer administrative
support to team members as needed to keep operations running
smoothly. What you will bring to the team: >· Ability to create
good rapport with new and existing clients and to gather data
efficiently and effectively. >· Familiarity with health
insurance, the authorization process, and working with insurance
portals. >· Prior experience working as an ABA Intake Specialist
is highly preferred. >· Excellent customer service, time
management, and organizational skills. >· A high level of
attention to detail. >· Exceptional written and verbal
communication skills. >· Bachelor's degree preferred. >
Comfortable with extensive work on the phone. Benefits &
Advantages: > Medical, Dental, and Vision Insurance through
United Healthcare. > Paid Time-Off, to include Vacation, Sick,
and 8 Paid Holidays. > Long-Term Disability and Life Insurance.
> 401k with a 6% match and a two-year vesting schedule.
Requirements: > Bachelor's Degree or equivalent work experience.
> 3 years of insurance verification in medical field. >
Experience building and retaining rapport with patients over the
phone. Working Conditions: > Exposure to constant or
intermittent sounds is sufficient to cause distraction. >
Considerable stress may occur at times due to the pressure of
meeting service requirements. > Hours of work: 8:30a to 5:00p;
must fulfill the duties of the position regardless of the number of
hours worked. > Performing these duties on a full-time basis is
an essential function of this position. About the company:
Kaleidoscope ABA offers services that support child with autism. We
provide integrated therapy that promotes learning and growth,
developing individual potential and increasing social engagement
and happiness. Kaleidoscope ABA is an Equal Opportunity and
Affirmative Action Employer. We do not discriminate on the basis of
any legally protected characteristics, including disabled and
veteran status. Title: Admission Coordinator - New Patients Class:
Administrative Type: TEMPORARY Ref. No.: 1302876-11 BC: KFS210
Company: Kaleidoscope Family Solutions ABA, Inc Contract Contact:
HQ Careers Office Email: Recruit@kfsaba.org Office Phone:
877-ABA-0399 Office Address: 950 E Haverford Road, Suite 100A, Bryn
Mawr, PA 19010 About Us: Responding to this post or registering on
the KFSABA.org website is for information transfer only and is not
an application, employment offer or commitment. When and if
opportunities are presented, you may accept or decline such
opportunities at your sole discretion. Further steps are required
to complete your registration with the Kaleidoscope Family
Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your
interest in our agency and look forward to meeting with you.
Keywords: Kaleidoscope ABA Therapy Services, Union , Admission Coordinator - New Patients, Administration, Clerical , Bryn Mawr, New Jersey
